About:
Saving a Transaction
There are three common save options in most of the forms in
Interprise Suite.
- The Save button simply saves the new record or the changes made to the record.
- The Save and New button saves the current record you are working on and initiates a new record right after.
- The Save and Close button saves the current document and closes the form after saving.
- The Save and Post option, which is unique to the Sales Invoice form, is used to save the changes made and attempts to post the invoice to the General Ledger. This option is convenient for account people who want to create, save and post invoices. See Also: Working with Customer module > Process Sales Invoices.
- For most transactions, are saved and the form is closed, they will be recorded as an “Open” transaction, and is modifiable until posted, converted, completed or voided.
Posting a Transaction
Posting makes the
entered transactions part of the permanent record in general ledger
and in the company database.
How do I
know which accounts are used by Interprise Suite?
There are several ways to set up default accounts to use. To know which ones are used, view the Accounting module Preferences form. See Also: Accounting Setup > Accounting Module Preferences.
What
happens to posting transactions after I save them?
In Interprise Suite, when a transaction (for posting in the general ledger) is completed and saved, journal entries are automatically recorded in the Unposted Journals List (Accounting Module > Find > Journals > Unposted Journals tab) where it can be modified or adjusted until a batch post is performed.
How do I
post transactions to the general ledger?
Run the Batch Posting option under the Tools menu of the Accounting Module. The Batch Posting Wizard will display. This option to post transactions in Interprise Suite is included in the Period End Process utility that reminds the person in charge of what he expects to have accomplished before posting the entries to the general ledger and finally closing the period. See Also: Working with Accounting Module > Period End Processes > Batch Post Journal Entries
When transactions are posted, the account balances are updated and reflects on the general ledger. Other events involved in the transaction, e.g. gains and losses of multi currencies are tracked following the update of the balances in the general ledger.
As a rule in accounting, when the transaction is posted and the form is closed, you may not modify the transaction form again. To correct posting errors in the general ledger (that is not found when closing the period), Interprise Suite provides an option to create manual journal entries that will amend the erroneous entry.
How do I
avoid posting erroneous transactions?
To avoid posting erroneous information, you may review the account balances through the Trial Balance view of the Chart of Accounts. Reviewing the Trial Balance frequently lets you know if any errors have occurred in the unposted entries.
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