Interprise Suite Supplier Module

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With the Interprise Suite Supplier Module, your business will have total control of your inventory for efficient processing of purchase related functions. Designed around a supplier-centric approach and fully integrated with the rest of the application, the supplier module puts all supplier and vendor related information together in one convenient location.

Interprise Suite Supplier Module Benefits

Comprehensive supplier management

Support for purchase requisitions and purchase orders

Automated purchase orders

Bills and Payments

Supplier Returns and Debit Memos

Tools and Setup

COMPREHENSIVE SUPPLIER MANAGEMENT

The Interprise Suite supplier screen serves as a central point for all supplier related data. Supplier information that is typically spread across Purchase Order, Accounts Payable, CRM and Return to Vendor modules are all brought together into one logical location. From here you can monitor all aspects of your suppliers allowing you to identify new opportunities and build relationships.

Supports unlimited number of suppliers and supplier contacts
Supports international suppliers, addresses, phone numbers and tax rules
Quickly and easily add custom fields to the supplier screens
Displays the most recent transactions for the supplier with hyperlinks to directly open the transaction
Access all contact management and CRM features directly inside supplier screen including notes, activities email history and more
Document management features allow you to attach documents directly to the supplier or contact record
Analysis tools (including charts and graphs) helps you identify trends and suggest additional products and services
Support for foreign currency
Support for special sale pricing per supplier
Supplier specific printable forms `
Speedy data entry using supplier class templates
Set up opening balances per supplier

SUPPORT FOR PURCHASE REQUISITIONS AND PURCHASE ORDERS

Interprise Suite enhances the purchase order process allowing you to better manage your inventory levels and supplier relationships. Interprise Suite includes a purchase requisition process in which purchases can be created and submitted for approval. Once approved, purchase requisitions can be converted to purchase orders and inventory figures are updated in just a single step.

Purchase orders can be created from purchase requisitions or entered directly. To help you keep on top of what you're ordering and receiving from your suppliers, the purchase order process is streamlined and important data can be drilled-down in multiple ways. Multiple purchase orders from a supplier can be combined to a single purchase receipt, speeding data entry and allowing you to better keep track of consolidated shipments.

Tabbed screen format brings all data together
Reference coding for drop shipments
Includes a history of open and closed purchase quotes, orders, receipts, bills, debit memos, returns and payments
Assign different ship-to warehouses per purchase quote
Track warehouse availability of stock on a particular item to determine requisition amount
Multi-supplier support provides alternate supplier information during purchase order entry
Auto-generated transaction numbers provides a clean audit trail
Support for non-stock items
Support for partially-received purchase orders
See tax breakdown per item
Combine multiple purchase orders in a single purchase order receipt for faster processing
Write letters on the fly with Interprise Word integration
Export purchase requisitions to XML, document, spreadsheet, PDF or graphics file
Fax or e-mail purchase orders directly within the application and within the Requisition and Order forms
Recur purchase requisitions and orders
Duplicate purchase orders
Convert quote to purchase order with one click
Receive items and issue purchase receipts with one click
Convert purchase receipt into bill with one click

AUTOMATED PURCHASE ORDERS

To help you better manage your inventory restocking process Interprise Suite includes a powerful purchase order creation wizard that can automatically create purchase orders based on your preset reorder points or by using a sophisticated standard deviation based sales forecasting models.

Supplier lead times are automatically factored into the process and you can choose how many days worth of a supply item you want the system to calculate. A convenient spreadsheet is included in the wizard allowing you to change suppliers and order quantities on the fly.

Automatically create purchase orders
Create purchase orders based on forecasting or reorder levels
Create purchase orders for either a single supplier or multiple suppliers at once
Create purchase orders for one warehouse or multiple warehouses at once
Ability to change suppliers and quantities on the fly

BILLS AND PAYMENTS

Interprise Suite greatly simplifies the entering of bills and making of payments. For the greatest flexibility, bills allow a mixture of both inventory items and expense items. Companies that use an approval process for paying bills will appreciate the intuitive suggest payment wizard that can be used to set up a payment run. Once bills have been approved, the process payment run wizard automates the bill paying. Direct payment methods are also supported.

One of the most powerful features of the Interprise Suite supplier module is the superior way in which Interprise Suite handles bills for goods already received. Bills can be assigned to multiple receipts in just a single step and the confirmed cost option allows you to override the received cost when the billing is different than the purchase order. Interprise Suite will automatically update all the necessary costing in the background.

Create and process payment run to supplier bills
Create prepayments and allocate to unpaid bills
Automatic calculation of purchase discounts
Create payments for single and multiple suppliers
Wizard-based multiple payment processing
1099 Vendor Tax Calculation
Calculate Withheld Payment for 1099 Hold Vendors
Void supplier checks
Manually or automatically assign check numbers
Customize payment check design with Interprise Reports
Support for VAT tax

SUPPLIER RETURNS AND DEBIT MEMOS

When returns to suppliers have to be made, Interprise Suite can greatly simplify this process. Returns to suppliers can be instantly initiated by converting the corresponding purchase receipt into a return or on a per item basis. Notes can be added to the returns notifying the vendor of the reason for the return.
Once returned to the vendor, a debit memo can be created with a single click allowing the return to be deducted from future payments to that supplier.

Create debit memos with a single click
Reference to drop ship invoice
Apply debit memos during payments

SUPPLIER SETUP AND TOOLS

Interprise Suite includes a set of comprehensive supplier setup tools allowing you to increase your productivity and efficiency. For example, setting up an unlimited number of class templates significantly reducing the amount of time devoted to data input by allowing to set default data. Users can also customize how the forms in the Supplier Module will act for them, like displaying messages, reminders, default settings and more.

Set up opening balance (bill/debit) per supplier
Create supplier class templates for faster data entry
Create supplier document notes
Create purchase tax details and purchase tax schemes for automatic tax calculation
Categorize 1099 Vendors
Display warning messages for transaction conflicts
Set to automatically apply discounts and rates
Track available discount for accounting
Set up default bank account for payments
Set up maximum amount for writing off payments
Set up recurring transaction options
Create multiple purchase orders with drop shipments with a couple of clicks
Create special orders from sales orders

Key Features

Supplier Record

360-Degree View of Supplier

Unlimited contacts split by type

Contact centred view

Notes history

Emails / Fax history

Activity history

Document history

Custom Cost Pricing, Multi Level Breaks & Promotional Pricing

Trading comparisons

Transaction history with attachment drill down

Transaction dispute feature

Outstanding Requisitions

Outstanding Orders / RMAs

Recent Purchases

Debt Analysis

Relationships to other Entities

Option for Custom Form Templates for Each Supplier

Purchase Order Processing

Requisition Management and conversion to Purchase Order

Supplier Purchase Order Processing

Different terms for each order for same supplier

Pick Multiple Items at once

Buy Stock and Non Stock items

Due Dates on every item line

Audit Trial to see who has done what per order

Stock Qty Information

Special Pricing for Supplier with Qty Breaks

Printing in Batches or individually

Options to Print My Unprinted or All Unprinted or Reprint

Manage Goods Received by Warehouse by Supplier

Match Purchase Invoices to GRN Goods Received

Consolidate Deliveries to One Supplier Invoice keeping relevant information on item lines like source document, purchase order numbers etc.

Purchase Invoice Entry Price Query / Qty Query Option to create a Debit Note with full details of the price difference or over invoiced qty or the ability to accept any differences. Stock is updated at the expected price if a debit note is created. This allows you to deal with queries easily rather than stacking up the paper work.

European SSD Analysis / Intrastate

Recurring Purchase Orders and Contract Orders

Recurring Purchase Orders when we have repeats at regular intervals

Purchase Order Routines

Drop Ship Purchase Order Routine (from Supplier to Customer)

Special Order Purchase Order Routine – these are for items we do not want to stock either because they cost a lot or take up a lot of room and we can get them quite quickly so we just buy to order. This would be identified on the stock item.

Auto Generate Purchase Order Routine– This can work in numerous ways, A simple way is to order what you need to fulfill your sales orders e.g. in stock – on sales order + on purchase order already + In Transit to the warehouse from other warehouses = Potential Stock. If this is negative then we need to order to fulfill our sales orders. Another option is using what we call Sales Trends which adds to the previous calculation Average Sales x Lead Time as this gives us the qty of stock we need to order so we do not run out before we have to order again. This produces a list of items to order and you can click on the hyperlinked qty to see how it was arrived at. Also the ability to have main supplier or last lowest cost supplier as the recommended supplier with relevant lead-time.

Payment Control

Remittance Advice Production with Lowest cost routing options

Cheque & Remittance production routine

Remittance and Bank File production routine (Bank file layout can be defined for each bank account in banking)

Other

Active / Not Active Flag so it will or will not appear in the search lists

Business Intelligence for example delivery performance from our suppliers

View Online Videos

1.		3.
	Creating Purchase Order		Converting Requisition to Purchase Order

2.
	Importing Requisition to Purchase Order

Requirements:

Macromedia Flash Player 5 or higher
1024x768 screen resolution
Broadband (DSL) internet Connection (for faster loading)

View Screenshots



Supplier Workflow Dashboard	Supplier Detail Form	Supplier Setup


Supplier Product Part Code	Supplier Special Pricing	Supplier Analysis


Supplier Transaction	Supplier Recent Purchases	Supplier Aged Credit


Supplier PO Requisition	Supplier Purchase Order	Supplier Goods Received


Supplier Bill	Supplier Debit Memo	Supplier Payment



Supplier Quick Payment Run	Supplier Outstanding Balance	Supplier Overall Aged Credit


Supplier Create Payment Run	Supplier Create Drop Shipments	Supplier Void Payment

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